I’ve been using the technique I described in Procrastination Buster for most of this week now, and I’m finding it a very efficient way of processing stuff. Although it may appear to be very different from the techniques described in Do It Tomorrow, it is actually based on very much the same principles. It is essentially a method of converting an open list into a series of closed lists (in this case numbering two items each). The advantage compared with Do It Tomorrow is that it is more flexible and can be fitted a bit more easily into irregular time slots. The disadvantage is that some work items will take longer before they get dealt with than others. I’ve still got one difficult item which I put on the list at the beginning of the week and remains unactioned. That’s almost certainly a lot less items than would be left over with a conventional To Do list, but with Do It Tomorrow, I would have actioned all the items either the day they came up or the day after.
Here are a few pointers which have surfaced for me this week while using this method:
- To Do lists always tend to suffer from list expansion - in other words they tend to grow faster than one can process the items. In order to avoid this happening it is important to keep the list well weeded by throwing out unnecessary items.
- As a guide you should be able to complete at least one circuit of the list during the course of an average day (bearing in mind that you will be actioning about half the items on the list on each circuit). If you can’t do that, you should take some time to weed the list.
- If you find yourself further from the end of the list at the end of the day than you were at the beginning, you are seriously trying to do too much! You need not only to weed the list, but look at your commitments too.
- Just as with Do It Tomorrow, you don’t necessarily have to do the whole of every item. You can always do part of it and then cross it out and re-enter it at the end of the list. This achieves the little and often ideal which I recommend in my books for dealing with major projects.
I’d be interested to hear from you in the Comments or in the Discussion Forum if you try out this method - and how you get on with it.